If you are using a different sized paper, you can change the paper size settings from the Page Setup dialog box. The default paper size setting is usually ‘Letter (8.5” x 11”)’.For this, navigate to the Page Setup dialog box and select the radio button next to the Landscape option (under the Orientation section). If your sheet has quite a lot of columns, it may be wiser to change the page orientation and print your sheet in Landscape mode, rather than Portrait.If you want to shrink it to fit the page, then select a number less than 100%. If you want to enlarge your selected area to fit the page, then select a number more than 100%. Under the ‘Scaling’ section, select the radio button next to ‘ Adjust to’ and set percentage to the size you want. This will open the Page Setup dialog box. For this, select the Dialog box launcher ( ) from the ‘ Scale to Fit’ group under the Page Layout tab. If you find your selected area is too small or too large for the page, you can shrink or enlarge it as needed.To clear your selected print area, just select ‘ Clear Print Area’. If you see the print preview now, you will see only your selected area ready to print on your page. From the dropdown menu that appears, select ‘ Set Print Area’. Then, select Print Area from the Page Layout tab, under the ‘ Page Setup’ group. For this, select the area that you want to print on one page. Excel lets you select a portion of your worksheet that you want to solely print on a single page.If you want to set the page breaks, then you need to go the Print settings (click on File > Print > Settings) and select ‘ No Scaling’ from the last dropdown Points to Remember when Printing your Worksheet
If you have selected the ‘Fit Sheet on One Page’ from the Print Settings area, you will not be able to set the page breaks (as Excel already knows it needs to fit all the data in one sheet). Make sure to preview the pages before printing. To return to Normal view, just select ‘Normal’ from the View Tab.You can now move these dashed lines to accommodate the number of rows and columns you need to fit in one page. You will see the page break demarcations in the form of blue dashed lines.To see the page breaks, (indicated by a dashed line), select ‘ Page Break View’ from the View tab (Under the ‘ Workbook Views’ group).It fixes these page breaks depending on your page size, margins, and scale options to ensure that an optimal number of columns and rows appear on each page. Page Breaks are dividers that specify the areas where your sheet will break into separate pages when printed.Įxcel automatically adds page breaks, unless you specify them yourself. Using Page Breaks to divide your Worksheet’s Print Areas If using the second method, select “ Fit all Rows on One Page”.Īnother option is to use page breaks to divide your worksheet. Similarly, if you want all your rows to fit in a single page and don’t mind columns spanning separate pages, then leave the Width option blank if using the first method.If using the second method, select “ Fit all Columns on One Page” instead of “ Fit Sheet on One Page”. If you need all your columns within 1 page, but don’t mind splitting the rows to 2, 3, or how many ever pages needed, then leave the Height option blank if using the first method.If you have too much data in too many columns, your printout might turn out too tiny and look illegible. If everything looks fine, you can go ahead and hit the Print button.Īutofit only the Width or Height into a Single Page Check if you got everything on a single page from the preview on the right-hand side of the screen.On the left-hand side of the screen, you will see a ‘Settings’ section. The last option under this section is most likely a dropdown that says “ No Scaling”.This does exactly the same thing that I did in the previous method (just the option to do it is in a different place).īelow are the steps to fit data on one page while printing: You can also scale the data to fit on one page while you’re printing the data. Method 2: Fitting data to Page in Excel using Print Preview Screen This works fine if you only have a few extra rows or columns, but if you have a lot, fitting all of it in one page may not be a good idea.
When you use this option to scale the page and fit data on one page, it will make the data look small (as Excel tries to squeeze more data in the same space.
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